SPS: All proposals that LSU employees prepare for submission to outside funding agencies must be routed through the Sponsored Programs System (SPS) of LSU's Office of Sponsored Programs (OSP). SPS is a web-based proposal routing and approval system. (Routing of paper proposals was discontinued at LSU in 2006.)
SPS User Manual: At the SPS site, you will find the SPS User Manual. Don't let its 94-page length (as of 2006) deter you; most of the manual is just screen shots and basic instructions (beginning with instructions on how to log on to your PAWS account, for example); there are few actual words in the manual. Every button, menu, option, question, and abbreviation that you will encounter when using SPS is thoroughly explained in the User Manual.
Jump in to SPS: The best approach is just to jump right in to SPS, consulting the User Manual only when necessary. How to jump right in, you ask? Well, first log on to your PAWS account; then, in the lefthand column of the PAWS desktop, click on "Research Support"; then click on "Sponsored Programs." Then follow your nose (or, if necessary, the manual). SPS gives basic instructions as you go (so that you won't have to consult the manual too often), and SPS will guide (and force) you to go through all necessary steps to route your proposal through LSU channels.
Assigning credit to co-PI's: Once you have filled out the SPS Cover Sheet for your proposal, you will fill out the "Investigators Tab." In the case of two or more co-investigators, you will have to assign a percentage "Project Credit" for each investigator (percentages that may be used by some administrators); the percentages must add up to 100%. You will also have to assign a percentage of "Facilities and Administrative Costs" (aka "Indirect Costs") for each investigator; this will determine how much each college (in the case of multi-college proposals), each department (in the case of multi-department proposals), and each PI will receive when indirect cost returns are distributed. Try not to let co-PI's from other departments and colleges claim an unfair percentage of either the project credit or the facilities and administrative costs.
Practicing SPS skills: You can practice your SPS skills with a fake proposal: you can fill in the cover page with random information, and upload some random pdf file(s) for the body of the fake proposal; just don't go so far as to hit the "submit" button, which would send the proposal to various LSU administrators for their approval.
SPS training sessions: LSU's OSP offers training sessions on how to use SPS; for a schedule of such sessions, click here, and then scroll down to "Sponsored Program System."
First write your proposal: Of course, you shouldn't start playing with SPS until you have actually written your proposal. First write your proposal in one or more PDF files; then, as you move through SPS, it will eventually ask you to upload your file(s). Thus, SPS is actually the last, not the first, step in proposal preparation.
All federal funding agencies are gradually converting their proposal submission process to the Grants.gov site, where you have access to > 0.4 trillion dollars worth of federal grants. At Grants.gov, each proposal must be prepared as a single PureEdge (.XFD) file.
However, as of this writing (March 2007), NSA's Mathematical Sciences Program (II.B below) does not seem to accept proposals via Grants.gov. As of 2007, most NSF programs in mathematics (including all the "disciplinary" programs listed in II.A.3.a below) accept proposals via either Grants.gov or "FastLane" (see II.A.2 below); an exception is SCREMS (II.A.3.b below), which requires use of Grants.gov for submitting proposals). For an up-to-date list of NSF programs that allow or require use of Grants.gov, click on FastLane.
LSU's OSP handles all proposal and award activity for the University. It will review your proposal before submitting it to NSF's FastLane (or before allowing you to submit it to funding agencies other than NSF). As you load your proposal into SPS, it will ask you to choose whether you would like OSP to do a "Streamlined Review" or an "Expanded Review" of your proposal; SPS will describe the difference between the two kinds of review.
Read the 2006 LSU OSP Guide.
This office coordinates those Louisiana Board of Regents Enhancement Proposals that come from LSU; see Academic Affairs' page on Board of Regents Enhancement Grants for the special requirements and forms of Academic Affairs (including the Letter of Intent to Submit, which in most years is due in Academic Affairs some time in September of the academic year before the grant is to begin).
Ann Whitmer, the College's Assistant Dean for Grants and Contracts, can be of great help. She can be reached at 134A Hodges Hall; 578-6391; email@example.com.
Charles Delzell (8-1602; firstname.lastname@example.org) is the department's grants coordinator.
Len Richardson is usually in charge of proposals for grants for the department's graduate students.
James Madden and Frank Neubrander are usually involved with grants for K-12 math education.
In addition, sometimes departmental committees are formed to develop proposals for special, department-wide grants; for example, there is currently a VIGRE committee.
Here is a list of all federal grants currently held by LSU math department faculty.
If, however, you submit your proposal via Grants.gov (recall I.B above), then prepare your proposal according to (the 2006 version of) "A Guide for Preparation and Submission of NSF Applications via Grants.gov".
For the "discplinary" programs listed in II.A.3 below, proposers may opt to prepare and submit proposals via Grants.gov or via the NSF FastLane system. In determining which method to utilize, note that in the case of Collaborative Proposals, proposals submitted as separate submissions from multiple organizations must be submitted via FastLane.
All NSF proposals must be submitted via FastLane or Grants.gov. Here I discuss FastLane. However, before you can get very far using FastLane, you must first prepare the body of the proposal with suitable document preparation software. For us in mathematics, LaTeX or plain TeX are probably the most natural systems; they convert an input file (with a name such as "ProjectDescription.tex") into an output file (with a name such as "ProjectDescription.dvi"). You can also make TeX or LaTeX convert its output into a pdf file (with a name such as "ProjectDescription.pdf").
Anyway, as you start going through the steps of FastLane, pretty soon it will ask you to start uploading files containing the various components of your proposal. FastLane will accept these files in many formats: .pdf, .dvi, .doc, .ppt, .xls, etc. For a complete list of file formats that FastLane accepts, click here, and then click on "index," where you should enter the key words "acceptable formats." Anyway, FastLane will convert your files to .pdf format.
When you have prepared your proposal to FastLane's satisfaction, you may obtain a single pdf file for download by working with the "print" function. This is the file you will upload into LSU's SPS (recall subsection I.A above) for approval by LSU administrators. Once LSU notifies you that it has approved your proposal for submission to the NSF, you will then instruct FastLane to release the proposal to OSP for submission to NSF via FastLane.
II.A.3.a. The following "displinary programs" are the main opportunities for us in the LSU Math Department:
|Program Name|| Target Date/Deadline/Window |
for Proposal Submission
|Algebra, Number Theory, &|
Combinatorics Program (ANTC)
|Target: First Tuesday of October each year|
|Analysis Program||Target: First Tuesday of October each year|
|Applied Mathematics Program |
(excluding Mathematical Biology)
|Window: Nov. 1-15 annually|
|Computational Mathematics Program||Target: First week of December each year|
|Foundations Program||Target: First Tuesday of October each year|
|Geometric Analysis Program||Target: First Tuesday of November each year|
|The Mathematical Biology|
part of the Applied Mathematics Program
|Window: Dec. 18 of year before project start date,|
through Jan. 13 of year of project start date
|Probability Program||Window: Oct. 23-Nov. 7 each year|
|Statistics Program||Window: Oct. 23-Nov. 7 each year|
|Topology Program||Target: First Tuesday of November each year|
II.A.3.b. Some other programs in, or related to, NSF-MPS-DMS:
Subscribe to MyNSF.
Conferences, Workshops, And Special Meetings In The Mathematical Sciences; deadline: August 23, 2007.
Faculty Early Career Development (CAREER) Program (Deadline: July 2007.)
Enhancing the Mathematical Sciences Workforce in the 21st Century (EMSW21) includes the following components
Vertical Integration of Research and Education in the Mathematical Sciences (VIGRE),
Research Training Groups (RTG) in the Mathematical Sciences, and
Mentoring through Critical Transition Points (MCTP) in the Mathematical Sciences.
(Deadline: first Tuesday in June each year.)
Focused Research Groups in The Mathematical Sciences (FRG) (Deadline: September 21, 2007).
Grant Opportunities for Academic Liaison with Industry (GOALI). (No deadlines.)
Integrative Graduate Education and Research Traineeship Program (IGERT) (Prelim. proposals due April 5, 2007.)
Interdisciplinary Grants in the Mathematical Sciences (IGMS) (Deadline: February 19, 2008.)
Mathematical Sciences Postdoctoral Research Fellowships (MSPRF)
(Deadline: Third Wednesday in October each year.)
Scientific Computing Research Environments for the Mathematical Sciences (SCREMS) (Deadline: fourth Thursday in January each year.)
Small Business Innovation Research and Small Business Technology Transfer Programs (SBIR/STTR) (Window: May 13-June 13, 2007.)
Small Grants for Exploratory Research (SGER). (One prominent topic in 2006-2007 is Hurricane Katrina.)
Theoretical Foundations 2007 (TF07). The submission window was January 19-February 19, 2007.
U.S.-China Collaboration in Mathematical Research. Deadline: January 18, 2008.
The NSA's MSP offers:
Young Investigator Grants
Senior Investigator Grants
Conferences/Workshops/Special Situations Grants
These grants are for certain fields of math. (viz., algebra, number theory, discrete math., probability, and statistics); cryptology is no longer supported.
Deadline: October 15 each year. (Awards will be made in the Fall of the following year.)
The MSP also offers sabbaticals.
Army Research Laboratory (ARL)
Army Research Office (ARO)
Mathematical and Information Sciences
II.C.2. Air Force
Air Force Research Laboratory (AFRL)
Air Force Office of Scientific Research (AFOSR)
Mathematics, Information and Life Sciences
Office of Naval Research (ONR)
Command, Control Communications, Computers, Intelligence,
Surveillance, and Reconnaissance (C4ISR) (Code 31)
Mathematics, Computers, and Information Research (Code 311)
II.D.1. The Board of Regents' Office of Sponsored Programs
(Not to be confused with LSU's Office of Sponsored Programs; recall subsections I.A and I.C.2 above.)
At the above page, you will find many programs, including the following:
Enhancement. Math is eligible to apply in October 2007, October 2010, and October 2013. LSU's Office of Academic Affairs (see subsection I.C.3 above) coordinates those Board of Regents Enhancement Proposals that come from LSU; see Academic Affairs' page on Board of Regents Enhancement Grants for the special requirements and forms of Academic Affairs. This Notice is normally due in Academic Affairs by early September.
Travel Grant for Emerging Faculty (TGEF)
(D)EPSCoR co-funding of NSF grants.
The Graduate Fellows Program (GF) consists of two components: the Traditional Graduate Fellows Program, and the Graduate Fellowships for Teachers (GFT). Math is eligible to apply in Nov. 2008 and Nov. 2010.
Post-Katrina Support Fund Initiative (P-KSFD).
Research Competitiveness Subprogram (RCS). Math is eligible to apply for this in September 2007, September 2010, and September 2011. LSU's Office of Sponsored Programs will want to see your Notice of Intent form and your full proposal a few days before the Board of Regents' deadlines for either of those documents.
III.A.1. Capital Equipment Match Program.
III.A.2. Charles E. Coates Memorial Fund. (For chemistry and chemical engineering grad students.)
III.A.3. Faculty Travel Grant Program. $750 for domestic travel, and $1000 for foreign travel, to present a paper at a conference. Limited to one grant per year (and to at most $1750 in two consecutive years).
III.A.4. Faculty Research Grant Program (FRG). One-year "small grants" up to $10,000. One-year "large grants" (at least five faculty members from at least two departments) up to $40,000. Deadline: March 30, 2007.
III.A.5. Junior Faculty Travel Program. Assistant Professors are eligible for $500 for domestic travel, and $750 for foreign travel, to give a talk at a conference.
III.A.6. Summer Stipend Program. Assistant Professors are eligible for $5000 to do research in July. Applications are usually due in the Council of Research office some time in October each year. (Chairman Smolinsky may ask you to submit your application to him by some earlier deadline.) There is usually an informational workshop on these grants, in early October.
The College has an overseas conference travel grant program for graduate faculty, giving up to $700/year. For details, ask A&S Business Manager Tina Fos: 134C Hodges; 578-9018; email@example.com; http://www.artsci.lsu.edu/AS_DeansOffice/doffice.html.
III.C.1. Sabbatical applications are usually due in Kathy Ulkins' office or mailbox some time in September each year. Click here for forms and instructions.
III.C.2. The department gives eligible faculty a small, annual travel allowance.
About a half-dozen of our Math Faculty have had fellowships or other support from the Humboldt Foundation. The Delta Chapter of the Alexander von Humboldt Association of America is anchored here at LSU.
AIM (at 360 Portage Ave., Palo Alto, CA) supports focused research projects; sponsors conferences; offers fellowships; and is developing an on-line mathematics library.
This year, fellows must have held the doctoral degree for at least three years and not more than twelve years at the inception of the award. Deadline: December 1 each year.
Established by the Pacific Institute for the Mathematical Sciences (Univ. British Columbia, Vancouver, BC, Canada; cf. V.J. below), Mathematics of Information Technology and Complex Systems (MITACS, at Simon Fraser Univ., Burnaby, BC, Canada), and the Mathematical Sciences Research Institute (MSRI, Berkeley; cf. V.I. below). Weekly conferences, and other programs.
Postdocs for Americans to work in France.
Administered by the Center for International Exchange of Scholars (a division of the Institute of International Education). Sponsored by the Bureau of Educational and Cultural Affairs of the US Department of State. U.S. scholars can work overseas; foreign scholars can work in the U.S. For details of the many countries and disciplines you can work in, download the current U.S. Scholar Program awards catalog.
Fellowships for visiting professors, post-doctoral researchers, and doctoral students to work at the Hebrew University of Jerusalem and the Technion Israel Institute of Technology, Haifa.
Campus of Luminy Faculty, Marseille, France.
Weekly conferences, and other programs.
Weekly conferences, and other programs.
(Univ. British Columbia, Vancouver, BC, Canada.)
Postdocs for junior scientists, and Hugh Kelly Fellowships for senior scientists, to work at Rhodes University, with campuses in Grahamstown and East London, which are situated in the Eastern Cape Province of South Africa.
Fairly frequent conferences and schools at nearby Levico Terme.
Last updated November 9, 2007.
Complaints, corrections, comments, updates? Contact:
Charles N. Delzell
Dept. of Math.
Baton Rouge, LA 70803