Annual Inventory

Introduction

Each year, every piece of LSU property with an acquisition cost exceeding $1,000 must be located for state-mandated annual inventory purposes. Each such item is tagged with a white barcode sticker. The inventory requirement is met by scanning the barcodes. On-campus property will be scanned by IT staff. Individuals are responsible for scanning their off-campus equipment (laptop computers, etc), or bringing those items to campus for IT staff to scan.

Vendor barcode
Do not scan non-LSU barcodes. Look elsewhere on the item for an LSU barcode.
LSU yellow barcode
Do not scan yellow LSU tags. (They start with a letter.) Yellow-tagged items had an acquisition cost below $1,000; such items do not get scanned.
LSU white barcode
Do scan 6-digit white “PROPERTY OF LSU” tags. Such items had an acquisition cost exceeding $1,000; such items need to be scanned.

How to use scanner app

  1. Using your phone or tablet's web browser, go to https://supplier.lsu.edu/scanner/index.php.
  2. After you log in, if MATHEMATICS does not already appear under “Selected Cost Centers”, then use the text entry area in the top half labeled “Cost Center” to type “CC00149” and select the one available option.
  3. Near the bottom, choose “Find Assets Using Selected Filters”.
  4. Using menu icon at upper left (three stacked horizontal segments), choose “Scan Items”.
  5. Under Input Method, choose “Device Camera”.
  • When asked about using live stream, answer “Yes” (despite what the alert claims).
    • You are now in live stream mode. (If you get an entirely blank screen, try using two fingers to slightly pinch-minify the broken full-screen view. Doing so should return you to a working live stream. If you accidentally stop the live stream, you can restart it by temporarily switching Input Method to “Scanner” and then switching it right back to “Device Camera”.)
    • Try rotating your device so that the barcode is neither vertical nor horizontal, then try moving closer or farther away so that the barcode takes up a prominent portion of the image. Barcode lines must be crisp (in focus). You might see occasional green rectangles indicating partial recognition; complete recognition is indicated by the brief appearance of a blue rectangle with a red line through it.
    • Once recognized, you can scroll down to verify information about the item, or just go on to scan the next item. When done just close the webpage.
  • If you don't like live stream (or if it does not work), then tell your browser to reload the page, repeat the steps above but this time choose “No” to the question about live stream.
    • You are now in still camera mode.
    • Under the image box, pick “Choose File”.
    • You should now have an option to use your device camera.
    • Take a picture in which the barcode is:
      • Neither vertical nor horizontal;
      • Takes up a prominent portion of the image;
      • Crisply in focus.
    • Back at the image box, choose “Process Barcode”. If you get an error, simply take another picture to try again.

Hints for success

Orientation

Due to peculiarities of how the scanner app locates a barcode, the lines should be neither vertical nor horizontal. Turn your camera so that the barcode lines lie diagonally.

Barcode oriented vertical lines
Vertical lines.
Barcode oriented horizontal lines
Horizontal lines.
Barcode oriented diagonal lines
Diagonal lines.

Size

The barcode must take up about 65% of the image width. The scanner app is surprisingly sensitive to size.

Barcode too large
Too large.
Barcode too small
Too small.
Barcode size just right
Just right.

Focus

A blurry barcode cannot be decoded.

Barcode blurry
Blurry.
Barcode crisp
Crisp.

Cover up any nearby barcodes

The presence of additional barcodes confuses the scanner. Use paper to cover up the other barcodes.

Multiple barcodes
Multiple barcodes.
Single barcode
Single barcode.

Missing or damaged barcode?

In case the barcode is missing or damaged, please provide the following to department IT staff:

  • A current-year photo of the item as a whole (e.g., photo of the entire laptop computer).
  • Either of the following ways to capture the serial number:
    • Screenshot of an “About” screen showing the item's serial number; or,
    • Close-up legible in-focus photo of the item's serial number (often engraved in minuscule print somewhere on the item's body).

On Macintosh laptops, the “About this Mac” screen shows the serial number. Press Command-Shift-5 to take a screenshot. The alternative is to take a photo of the minuscule engraved serial number that appears on the back of the laptop. You might need a magnifying lens to locate it.

On iPads, the “Settings / General / About” screen shows the serial number. Follow Apple's instructions on taking a screenshot. The alternative is to take a photo of the minuscule engraved serial number that appears on the back of the iPad. You might need a magnifying lens to locate it.

Difficulty?

  • LSU Property Management has a page with instructions.
  • Options in case you run into difficulty scanning the barcode on your own:
    • Either send a current-year photo of the barcode to department IT staff (prior-year photos may not be re-used); or,
    • Bring the property item to campus and arrange to have department IT staff scan it.